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Accounting

Module

Accounting

From service report to approved invoice — without re-entry. Every calculation driven by real field data, not manual typing.

Service-to-cash without a spreadsheet in sight. Approved reports become invoices, customer pricing applies automatically, and the time between visit and payment shrinks dramatically.

Field visit
Work happens on site
Service report
Real field data, entered once
One approval
Coordinator reviews — once
Pricing & expenses
Rates and rules applied automatically
Invoice
No re-entry, no transcription errors
Shorter service-to-cash
Hours between visit and invoice
Visible service margin
See which contracts, customers and machines actually pay — and which quietly don't.

Business outcomes​

Shorter
service-to-cash cycle
Approved reports flow straight to invoice — days come out of the billing cycle.
Zero
re-entry
No transcription between systems — no transcription errors either.
Accurate
expenses, every time
Overtime, allowances and regional rates applied automatically — no manual calculation.
Visible
service margin
See which contracts, customers and machines actually pay — and which quietly don't.

Features​

Instant Quotations

Accurate quotes in seconds — not hours. Single jobs or multi-visit projects, with customer pricing and surcharges applied automatically. No manual lookup.

Invoices Without Re-entry

Approved report becomes invoice — automatically. No transcription, no transfer errors, no waiting on someone to type it up.

Expenses Calculated Automatically

Every euro accounted for. Overtime, travel, allowances and regional rates applied based on duration, location and the rules that apply to that job.

Multi-currency Made Simple

International customers, accurate invoices. Exchange rates handled automatically — no manual conversion, no rounding surprises.

Customer-specific Pricing

Each customer's terms, applied automatically. Individual rates, currencies and discount structures — every quote and invoice reflects what was actually agreed.

One Approval, No Corrections

Errors caught before they reach the customer. A single coordinator review prevents costly corrections after the invoice is out the door.

Every Line Item, Traceable

Spare parts and extras tied back to the visit. Customers see what they're paying for. So do you.

Financial Visibility, Built In

Margin and profitability without leaving the system. Export when external accounting needs the data; analyse inside iqpdb™ when management does.

Manual billing vs. iqpdb accounting​

Manual billing
  • Reports re-typed into the billing system
  • Expenses calculated by hand and challenged later
  • Customer pricing looked up in someone's notes
  • Errors caught after the customer is billed
  • Days between visit and invoice
With iqpdb™
  • Approved report becomes invoice — no re-entry
  • Expenses calculated by rule, not by argument
  • Customer pricing applied automatically
  • Quality checked once, before billing
  • Hours between visit and invoice

Who uses it​

Accounting
Primary user — manages quotes, invoices and financial reporting
Local Service Coordinator
Generates quotations and reviews reports before accounting
Service Manager
Monitors revenue, costs and profitability
Sales & Marketing
Uses quote data for customer proposals and renewals

Connected Modules​