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Accounting

Module

Accounting

From service report to approved invoice — automated. Every calculation driven by real field data, not manual entry.

Features​

Instant Quotations

Accurate quotes in seconds — not hours. Generate quotations for single jobs or multi-visit projects automatically. All pricing rules, customer-specific rates and applicable surcharges applied without manual lookup.

Automated Invoicing

From approved report to invoice — without re-entry. Invoices generated directly from approved service reports. No transcription errors, no delays, no manual data transfer between systems.

01

Expense Calculation

Every euro accounted for — automatically. Overtime, travel expenses, allowances and national holiday rates calculated based on job duration, location and applicable rules per region.

02

Real-time Exchange Rates

Multi-currency operations handled automatically. Exchange rates updated in real time. Accurate invoicing for international customers without manual currency conversion.

03

Customer-specific Pricing

Different rates for different customers — applied automatically. Individual pricing rules per customer or main office. Different rates, currencies, surcharges and discount structures. No manual lookup required.

04

Report Approval Workflow

Errors caught before they reach the customer. Service reports go through coordinator approval before reaching accounting. One review step prevents costly corrections after invoicing.

05

Spare Parts & Extra Charges

Every line item documented and justified. Add spare parts, consumables and extra charges to invoices with full traceability back to the service visit.

06

Financial Reporting

Full financial visibility without leaving iqpdb™. Track revenue, costs and profitability by customer, region, engineer or machine type. Export for external accounting systems or management review.

Who uses it​

Primary user — manages quotes, invoices and financial reporting
Generates quotations and reviews reports before accounting
Monitors revenue, costs and profitability across the operation
Uses quote data for customer proposals and contract renewals

Connected Modules​